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Season Rollover - Getting ready for a new season

This is a very important step and should occur before you begin setting up new events, importing new members or accepting online registrations

Overview

If you've been through a season with ResultsHQ, a database of members and results that are attached to that season. Each of your members would have been in a set age group last season - but they won't be in that age group for the upcoming season - so we need to make some changes!

Archive your seasons results

Your current season needs to be Archived to make way for the new season data to be recorded. 

1. Depending on what type of login credentials you have, you may begin your session at the Home screen, or the More screen

- Home screen: From the home screen click on the More button in the top right of the screen. A screen which coloured buttons will now appear

- Some users will log in directly to the screen with the buttons.

2. Click on the Season Rollover button under the Registration heading

Suspend all members

3. You will notice the "Current Season" is out by a season. This means you need to Archive this season first. Click on the Orange Suspend All Members button

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4. Enter the word SUSPEND then press submit.

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Update your season to the current season

5. Click on the Blue Archive Results button

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6Enter your email so you will get a notification when it has completed the archive process

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7. Write the word ARCHIVE then press submit

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8. You will see this positive feedback on the screen and then receive and email when it's complete.

The confirmation email looks like this.

 

Update Users

9. Make sure all users are up to date. If they are press the Approve Users button.

Note -  This is important for the system security and to allow us to communicate with the relevant users for different reason. Click on the User Management. This is a help topic for User Management.

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10. Then press the Update Season button

Season_r2.jpg

 

11. Then type the word UPDATE (use capitals) and press submit

season_r3.jpg

 

12. Then you will see the correct season (relevant to your season, this example was 2017/18)

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Please Note you may remember some steps to do with resetting member numbers and updating age groups. This is no longer required. However is you want to reset member numbers this article will help.

All done for another year now!

 

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