Nomination Setup - Age Up and Minimum Attendance Requirements

Age Up

Changing Age Up settings allows athletes of a younger age group to compete in events of an older age group. During the nomination process, the family will see all age groups for an event that an athlete is eligible for but will only be able to select one age group per event.

Setting an Age Up of one allows athletes to compete up by one age group.
Example: Setting an age up of 1 on a U10 age group event will allow U9 athletes to compete.

1. To set or edit the Age Up settings for events within a meet, navigate to the Nomination Setup of your meet (by clicking on the Mail icon alongside your Meet from the Meet Calendar) and click Age Up (the third tab).
2. Then, for each event you'd like to set Age Up amounts for, adjust the enter the number in the event's Age Up box accordingly.
3. Click 'Save' either from the top or bottom of the Event list.

Minimum Attendance Requirements

Changing Attendance settings applies eligibility rules on each event and/or age group that members must meet in order to nominate.

To set or edit the Attendance settings within a meet, navigate to the Nomination Setup of your meet (by clicking on the Mail icon alongside your Meet from the Meet Calendar) and click Attendance (the fifth tab).

Attendance Settings:

The attendance settings allow you to refine how you’d like attendance to be measured and apply to all inputs within the Event and Meet Attendance sections.

You can choose to set attendance requirements for members’ participation from the meet’s Home Centre only, or, if other Centres are invited to the meet, you can choose to have these settings apply to their participating members too.

By checking the boxes for Heat, Semi and/or Final, you can limit attendance requirements to just these types of events.

Note: If all boxes are unchecked, the system will apply the minimum attendance requirements to all heat types.

The Cutoff Date sets the latest date/time for athletes to have acquired attendance that can count towards the minimum requirements.

Note: The cutoff date is based on the event/meet date that results are captured for and not the date when the results were entered (as this could be delayed by Centres). Results will have to be recorded in the system before athletes’ attendance within that meet can be counted towards the minimum requirements.

Be sure to click 'Save Attend Settings' to put your settings into effect.

Note: Attendance is tracked in the system based on athletes’ results being recorded, including outcomes of no throw, disqualification etc. The only status that would not be tracked as ‘attended’ is ‘DNS’.

Event Attendance:

Set the requirement for members of each age-group/gender/event-type category to have participated in a minimum number of events in the same event type to be eligible to nominate into each respective event.

Simply enter the minimum attendance number for each event you'd like to set event attendance requirements for and then click 'Save'.

Meet Attendance:

Set the requirement for members of each age-group/gender to have participated in a minimum number of meets to be eligible to nominate into an event.

Simply enter the minimum attendance number for each gender/age-group you'd like to set meet attendance requirements for and then click 'Save'.

Set all to…:

Use the ‘Set all to...’ dropdown to set all inputs within Event and Meet Attendance sections to a specific number. Make sure you hit ‘Save’ on the Event Attendance or Meet Attendance section you apply this to.