Nominations export to Meet Manager

This support article covers: 

• How to export your nominations from ResultsHQ

• How to import them into Meet Manager 

• FAQ's 

To export your nominations (athlete name, their event/s and the PB/Season Best) into Meet Manager follow these steps:

1. Create a program and date in your calendar that reflects the age gender events that are available for the nominations.

2. Now that you have a date and program you can nominate the athletes for the events more via the nominations button in your Calendar screen view. Note you can let families nominate from their family portal area if you like click here for more

3. To export your nominated athletes for Meet Manager import - click on the Meet manager button.

4. Then key in your Meet Manager club/centre code and press Export

To import this list into Meet Manager follow these steps:

1. Open up Meet Manager and click on File - Import - Semi-Colon Delimited Rosters/Entries

2. After selecting the file window will show select "yes"

3. Next window select "no"

4. Final window if there are no exceptions

FAQ's

1. 1. Is there a specific order of data required for successful import – e.g. will exported information from Meet Manager (semi-colon Delimited Results) need to be altered – see example file.

• Yes, the order matters.
• We built the export and import referencing the formats in this document, so expectation is that the format has not changed https://hytek.active.com/User_Guides_HTML/TFMM5/index.html?exportresultsinsemi.htm.

 
2. Does the Centre Name have to be exactly the same from Meet Manager as it is in ResultsHQ for a successful import.

• No, when importing into a centre, there is no need for a centre name. We will only look for athletes and events in the Centre profile that you're currently logged in to

 
3. Does it matter if the Athletes rego number is not in ResultsHQ but is in Meet Manager or vica-versa; I imagine if there are different numbers it matters

• Yes, we look up athletes based on Name, Surname and rego number. The combination of name, surname, rego number needs to be present in ResultsHQ before import.
• "Athlete could not be found ..." error will display if a row/s in the import file is not found in ResultsHQ

 
4. Will ResultsHQ accept events that were not nominated for e.g. an athlete’s nomination for 100m and shot were successfully imported at nomination stage, but long jump was manually added at the MM stage.

• No, the events need to have been set up in RHQ.
• "Result could not be found ..." will display if events are not found.

 
5. I expect that if the athletes DoB differs between the two platforms it will make a difference, as would spelling of the names

• We don't look for DOB, so that does not matter, spelling of names does matter