Recording Sheets

Tip: If you would like to include Event Rules on your Recording Sheets, please read the instructions in Event Rules section.

Creating your Recording Sheets

1. Log in to your ResultsHQ profile.
   Then, go to Meet Management > Recording Forms.

2. On the Recording Sheet creation screen, you’ll need to select a few details to generate the forms. Here’s what each field means:

• Meet Date:
  Choose the Meet Date for which you want to generate recording sheets.
  Note: The next upcoming meet date will be selected by default. Make sure you've already created your Meet Dates.

• Event Categories & Event Type:
  Filter the list of events by categories such as Track, Field, Walks, Distance, Hurdles, Sprints, Throws, and Jumps.

• Event List:
  Select the specific events you want to create recording sheets for.
  Use Ctrl and/or Shift to select multiple events.
  Note: You must have added a Program Template to the selected Meet Date to see events here.

• Age List:
  Choose the Age Groups you'd like to include in the recording sheets.
  Note: Only age groups that have been assigned to each event in your Meet Date will be shown. You must also have Members added to your system.

• Gender:
  Select whether to generate sheets for Male, Female, or Both.

• Add Blank Rows:
  If you're just starting your season, you can add extra blank rows to the bottom of each sheet. Choose how many rows you'd like to add.

• Sheet Type:
  Choose between Condensed (multiple events on one page) or standard sheet format.

• Sheet Ordering:
  Decide how you'd like your sheets sorted:

• By Age Group

• By Event, with age groups listed under each event

• Member Order:
  Select how members should be listed on the sheets.
  Note: You can fine-tune the order later in the Preview screen if needed.

Printing Your Recording Sheets

Once you're satisfied with your settings, click Print to generate your Recording Sheets.

Note: If you're printing High Jump sheets, make sure to click Preview High Jump and click on Print instead. These sheets will print in landscape format to better suit the layout.

After clicking the appropriate preview button, your Recording Forms will be displayed on screen, similar to the example below.

Printing Your Recording Sheets

To print your Recording Sheets:

1. Right-click anywhere on the screen and select Print from the menu.

   Tip: Using Google Chrome is recommended for the best printing experience.

2. Depending on your browser, the print option may appear differently or in a different location.

3. You can choose to:

   • Save as PDF, or

   • Print directly to the printer connected to your computer.

Note: Each event will print on its own page.

Below is an example of how the Print screen looks in Google Chrome:

Changing the Member Order in your Recording Sheets

You can customise the order in which members appear on your Recording Sheets, based on your preferred sorting method. Available sorting options include:

• Member ID

• First Name

• Surname

• Personal Best (PB) Result

You can choose your default sorting method on the main Recording Sheet selection screen.

Advanced Filtering (Optional)

When you're in the Print Preview screen, you can apply more advanced sorting by combining multiple filters. This is especially helpful if you use custom Age Groups (e.g. combined U11/U12 boys and girls) and want to sort in a specific way—such as by Gender first, then by PB.

To apply advanced sorting:

1. Choose your first sort option from the Sort by dropdown.

2. Then choose a secondary sort from the Then by dropdown.

3. Click Sort to apply.

Example: In the screenshot below, the sheet is sorted first by Gender (ascending), then by PB (ascending).

Note: You can also filter your Results Entry screen in the same way—just click the appropriate column headings to sort.

Missing Athlete from Recording Sheet or Results Entry? Follow These Steps:

1. Check the Results Entry Screen:
   If an athlete is missing from your results entry or recording sheet, you’ll notice they don’t appear in the list.

 

2. Go to the Event Calendar:
   Click on Event Calendar at the top of the screen.

 

3. Open the Nomination Panel:
   Click the person icon to open the athlete nomination panel.

 

4. Nominate the Missing Athlete:
   Locate the athlete in the list and either:

   1. Tick the “All” checkbox to nominate them, or

   2. Use “Nominate Visible” to quickly nominate all athletes shown on the screen.

 

5. Return to the Results Screen:
   Go back to your Results Entry or Recording Sheet screen and refresh the page. The missing athlete should now be visible.

 

Event Rules on Recording Sheets

 

If you would like to add Event Rules to your Recording Sheets please read the below instructions

1. Click More and select Events under Meet Management.

2. Click the Rules button on the right side of the event row. This will open the Event Rules pop-up directly for that event.

Next, type or paste in the event rules (for example, copy them from your Centre Handbook) that you would like applied.

You can also add formatting, or use a table structure if needed. See the example image below for reference.

Then press the Save button.

These rules will now appear on your recording sheet for the event for which you have set them up.

 

Hide members from recording sheets and results entry

 

There may be occasions when you would like to remove/hide members from recording sheets and results entries. This might occur if members are no longer attending your competitions.

This will NOT remove members from your member list, or any registration related reporting, such as batch reports.

Any results recorded against the member will remain in view (ie. anything that has a status other than 'DNS')

To hide member from your recording sheets and results entry screens:

1. From top navigation click on Members select the Member List

3. Your list of members will appear. Click the hyperlink of the surname against the member you'd like to change

Note: You can also do a search from the top right of your home screen for your member and once found, click on their surname

 

4. The Member Edit screen will appear as per below. You will notice a field called Participate 

    Using the drop down arrow, select No

    Press the Save button

5. The member will no longer appear in recording sheets or results entry screens (unless results have already been recorded for this person)

 

Editing Event order and Time Displayed in Recording Sheets

 

 

The number in the top right corner of a recording sheet represents the event order, and the time indicates when the event is scheduled. The following steps will guide you through editing both the event order and time in ResultsHQ so the updated details are displayed on the recording sheets.

 

Step 1: From the Centre Admin homepage, navigate to the Season Calendar.

 

Step 2: Find the meet you want to edit and click the eye icon to open its details.

 

Step 3: Scroll down to the event you wish to change and click Edit Event next to it.

 

Step 4: In the edit screen, adjust the Event Order number and Time as needed.

 

Step 5: Scroll down and click Save to apply the changes. The updated order and time will now appear on the recording sheets.