Support Topic: Ability to “Age Up” Athletes in Results Entry Screen

Introduction

The Age Up feature makes it easier for admins to place athletes into events outside of their natural age or gender categories directly from the Event Results screen.

This resolves a common challenge where athletes compete in non-natural categories (e.g., a 13 Girls athlete competing in 14 Girls) and currently require multiple steps in Event Nominations before results can be entered.

What This Document Covers

• What “Age Up” and “Gender Change” mean in ResultsHQ

• The new streamlined Event Results workflow

• Step-by-step guidance on adding an athlete into a different age/gender event

• System warnings and controls

• FAQs

Feature Explanation

Current Process (Before Update)

To add an athlete to a non-natural event for results entry, you must first navigate to the Event Results screen:

Option A — From the Home screen:

• Select the relevant meet or event directly from the Home screen shortcuts.

OR

Option B — Via Meet Management:

• Navigate to Meet Management → Calendar.
• Select the event date → View.

Once in the Manage Meet screen:

1. Open the Manage Meet screen → List view.
2. For each event:
   • Click the person icon.
   • Open Event Nominations → Manage Event Members.
   • Tick the athlete and Save.
3. The athlete becomes available for results entry.

This process can be very time-consuming, especially for schools and centres managing large groups of athletes in non-natural events. For full details on managing athlete nominations through Event Nominations, see Support Topic: Event Nominations — ResultsHQ.

New Process (After Update)

From the Event Results screen, admins can now:

• Click an “Add Athlete” button.

• Search for an athlete by ID, first name, or last name.

• Add them directly into the current event.

• Age up, age down, or switch gender categories as needed.

This ensures flexibility while still alerting admins to less common scenarios.

Step-by-Step Guidance

Adding an Athlete in Results Entry

Log in to ResultsHQ (web). Navigate to the Event Results screen using either of the following paths: 

Option A — From the Home screen:

• Select the relevant meet directly from the Home screen.

• And select the relevant event from the "Results Entry" screen. 

OR Option B — Via Meet Management:

• Navigate to Meet Management → Calendar.

• Select the meet and open the relevant event.

In the Event Results screen, click Add Athlete. Search for the athlete using:

• Athlete ID
• First Name
• Last Name

Select the athlete from the search results. Confirm if you are:

• Aging up (e.g. 13 Girls → 14 Girls)
• Aging down (e.g. 14 Boys → 13 Boys)
• Changing gender category (e.g. Girls → Boys)

Review and click Add Athletes. The athlete is now added to the event in the Results Entry screen.

FAQs

Q: Can I add multiple athletes at once using the “Add Athlete” button?
A: Yes, you can add multiple athletes at once by clicking on the "Add" button in front of each athletes name.

Q: Will the system automatically track if an athlete is “aged up”?
A: Yes, the system logs the athlete’s actual category and the event category they competed in.

Q: Does this feature apply to both edit and non-edit Results Entry modes?
A: No, the “Add Athlete” button is available in only non-edit Results Entry modes .